Digital Creation

The Digital Creation Kit contains equipment to facilitate both oral history interviews and archival preservation and digitization of ephemera (including but not limited to photographs, letters, and diaries), peripheral devices for file storage and manipulation, how-to guides, templates, and best practices for metadata creation, and file storage.

Audience

This kit is designed to be used by staff who are new to digitization at libraries and cultural heritage organizations and wish to participate in the Plains to Peaks Collective (PPC) (and by extension the Digital Public Library of America (DPLA)), have identified collection content that can be digitized and that is historically significant to their community.

Contents

• 1 1” white resource kit binder containing:
  • 1 gold key-shaped USB flash drive containing printable documents
  • In binder pouch:
    • 1 CD containing Espon Perfection v370 Scanner Driver and Utility software
    • 1 Tascam D-40 User Manual
    • 1 book (Oral history in your library: Create shelf space for community voice by Cyns Nelson, with contributions by Adam Speirs, and a forward by R. David Lankes)
• 1 Clipboard
• 1 Digital Recorder Tripod
• 1 Photo/Document Scanner (Epson Perfection v370)
  • 1 DC Power Cord
  • 1 USB Cord
  • 1 Scanner Insert for Slide and Film
• 1 Portable Digital Recorder (Tascam D-40, with case)
  • 1 USB Cord (in case)
  • 3 AA batteries (extra – in case)
• 1 External CD/DVD Drive (with case)
  • 1 USB Cord (in case)
• 1 1TB External Hard Drive (with case)
  • 1 USB Cord
• 1 Laptop Computer (Asus VivoBook)
  • 1 DC Power Cord
• Laminated Reference Guides
  • Unpacking & Repacking the Kit
  • Recommended Standards for Digital Capture
  • Quick Start: Scanner Save Settings & Configuration
  • Quick Start: Scanning with the Epson Perfection v370 Scanner
  • Quick Start: Recording with the Tascam D-40 Audio Recorder

Downloadables

Binder Contents–Documentation, resources, and more! (PDF)

Recommended Standards for Digital Capture (PDF)

Tascam D-40 User Manual (PDF)

Further Reading

The Digitization Process

• Self-Guided Curriculum for Digitization, DPLA, 2015
• Digitization Guidelines, Federal Agencies Digital Guidelines Initiatives, 2018
• Best Practices and Planning for Digitization Projects, WebJunction, 2012
• Digitization Services Products and Services, National Archives Records Administration (NARA), accessed 4/16/18.

Selecting Collections

• Selecting Content for a Digitization Project, DPLA, 2015
• Selecting Research Collections for Digitization, Council on Library and Information Resources, 1998
• A Framework of Guidance for Building Good Digital Collections, NISO, 2007

Quick References to Determine Copyright Status

• Copyright Expiration Flow Chart
• Copyright Term and the Public Domain

Further Reading on Copyright

• Understanding Copyright, DPLA, 2015
• PA Digital video modules on copyright and rights statements
  • Copyright 101 provides a basic introduction for library and information professionals considering copyright and rights issues in digitized cultural heritage collections.
  • What is a Rights Statement provides an overview of rights statements and their application for digitized cultural heritage collections.
• Copyright and Cultural Institutions: Guidelines for Digitization for U.S. Libraries, Archives, and Museums, Peter B. Hirtle, Emily Hudson, & Andrew T. Kenyon, 2009.
• Rightsstatements.orgs
  • Webinar. RightsStatements.org: Why We Need It, What It Is (and Isn’t) and What Does It Mean? Part 1 and Part 2
  • Society of American Archivists Guide to Implementing Rights Statements from Rightsstatements.org
• Artists Rights Society
• VAGA – Representing visual artists’ copyrights worldwide

Basic Equipment and Software Recommendations

• Indexing and transcription tool, http://www.oralhistoryonline.org/
• Scan PA Project Station Equipment List
• Rev.com – transcription, caption, and translation services

Digital Capture & Oral History

• Minimum Digitization Capture Recommendations, The Association for Library Collections and Technical Services (ALCTS), 2013
• BCR’s CDP Digital Imaging Best Practices, Version 2.0, June 2008
• Best Practices and Planning for Digitization Projects, WebJunction, July 2010
• Oral History in the Digital Age, Michigan State University, 2017

Documentation

• Examples of Deed of Gift, Oral History Release Form, Project Participant Form (something that can capture basic biographical info about a person), etc.

Cataloging and Metadata

• Using Metadata to Describe Digital Content, DPLA, 2015

Templates

Metadata Worksheets (XLS): Includes worksheets for Required and Recommended Fields, Omeka CSV Import, and Generic CSV Import.

Template – Oral History Consent and Release Form (DOC)

Template – Oral History Information Form (DOC)

Digitization Resource Kit Feedback Form (DOC)

Help & Support

General Kit Support

For questions about borrowing, delivery, or return of the kit, contact Kit Support at KitSupport@coloradovirtuallibrary.org.

Digital Creation Support

For questions or assistance with the use of hardware, software, or documentation found within the Digital Creation Kit, contact:

Amy Hitchner
Metadata and Integration Services Consultant
ahitchner@coloradovirtuallibrary.org